Position: Executive Assistant

Range: 40K

Location: Ville St. Laurent, Quebec

Job type: Full-time, 40 hrs/week

Start date: Immediately

This position is responsible for supporting Senior Vice President Facility Services for a mid-size company.

Principal Duties and Responsibilities:

· Develops and/or maintains databases, distribution lists, mailing lists and filing systems

· Prepares and tracks expense reports and purchasing requests for supplies

· Manages two meeting room calendars

· Manages executive’s calendar and schedule/coordinate daily meetings and appointments, assists in managing the executive’s timely arrival to meetings

· Arranges travel plans and itineraries and compiles documents for travel-related meetings

· Answers and screens a high volume of phone calls and email, taking action when appropriate and following up

· Prepares agendas, notices, minutes, and resolutions for meetings

· Composes and prepares confidential correspondence, reports, presentations and other documents

· Creates and maintains databases and spreadsheet files

· Performs additional administrative duties such as filing, typing, and copying documents

· Greets scheduled visitors and conducts to appropriate area or person

· Maintains inventory and orders supplies and business cards for the department

· Tracks on-boarding and off-boarding and updates floor plans accordingly

· Acts as the backup support to Coordinators within the department

Basic Qualifications

· Bachelor’s Degree

· Minimum 5 years related experience

· Proficiency with Word, Excel, PowerPoint and internet software

· Excellent written and verbal skills in French and English

· Organized and detail oriented with the ability to manage multiple high priorities

Please e-mail your resume at: jobs@prestigehumanresources.com